Web504®

HOW TO CHOOSE THE RIGHT SECTION 504 PROGRAM

What should you look for when choosing a Section 504 program? What kinds of features should a good program have? There are a lot of factors to consider when attempting to choose the right software for your district or county. We want to make the search a little less overwhelming and more straightforward. Here are a few questions to ask when looking for the right kind of software:

Does the program assist the user in preparing a compliant 504 plan?
Can you customize user permissions to best fit your situation?
Is there a platform for sending notifications to appropriate users?
Is the program user-friendly?
Are you able to use custom forms that specifically pertain to you?
Does the program have the ability to interface with your other education programs?
Can you generate reports quickly and easily?
Are there training resources?
Is the program developer willing and able to modify the program for you in a timely and satisfactory manner?
Is the cost reasonable compared to similar programs?

Keep these key points in mind, and your search for the right program will become much simpler.

Web504's Features and Benefits

General Features

A format wherein 504 administrators and site coordinators can create and update Section 504 plans
Adherence to timelines for initial evaluations and periodic re-evaluations
Tracking of students by status, using reports and online plan progression
Maximized data integrity and minimized data redundancy
Program and form updates that are immediately received by every end-user
A way to foster good communication within the 504 team
An environment for providing consistent information in order to keep all parties up to date
Email notifications to teachers, both pre-504 meeting and post-504 meeting
Feedback input for teachers
Professional-looking printing
Online history
Access to administrative features, reports, and all student data for district- and higher-level administrators
Access to students at specific schools for users with limited privileges
Management of user access through group-based permissions
View-only access option
Demo system for prospective customers to explore the program (contact us for login information)

Training

Training system to provide a way for new users to become accustomed to the program
Video tutorials to help users become familiar with Web504 at their own pace

Security

High levels of security, protecting sensitive information of students and users
Centralized storage, which is easier to physically secure than local computers
Encryption for all information traveling between the Web504 server and users' computers
Tracking of login attempts, actual logins, students accessed, and actions performed
Complex password requirement
Lockout after a pre-defined number of incorrect login attempts
Lockout past administrator-set account expiration date

ADDITIONAL OPTIONS

In addition to the features mentioned above, we have developed a few extra options in an effort to give clients the most customizable program possible.

Master Schedule Interface
Web504 has the ability to communicate with your Master Schedule to save you time and effort. When you want to add teachers to a 504 plan, instead of having to do all the research of looking for the teachers associated with that student, you can just click an Import button that automatically populates the appropriate teachers for that student. Because of the way this option is configured, the information is always accurate and up-to-date.
Active Directory Authentication
Web504 can communicate with your Active Directory and authenticate your login based on your AD credentials. For instance, if your password changes in AD, your login for Web504 will automatically change to match. This option is designed to save users the trouble of having to manage and keep track of more login credentials than necessary.
Student Demographic Import
With this option, demographic information on all of your district's students is transferred on a nightly basis from your Student Information System to the Web504 database. Instead of users being forced to hand-key all of a student's demographic information when adding them to Web504, they can just import the student into the program with all of that information already populated. This keeps the information in Web504 consistent with the data in SIS and saves users tons of time.
Teacher and User Import
With this option, demographic information on all your Web504 users can be imported from your SIS into the Web504 database. This import means you only have to do a minimal amount of work to get your users into Web504. You will also have the ability to use this feature to update current users if necessary. This option also works very well in conjunction with the AD Authentication option mentioned above.
Custom Forms
The standard package of Web504 comes with a set of programmed forms available to all clients. We have the ability to re-program Web504's forms to be the perfect fit for your district. If your forms are different from ours and you would rather use your own forms, we can make it happen. Simply submit your custom forms to us, and we will be happy to provide a cost estimate.

If you want to learn more about these options or to see how they work, watch our video by clicking "Options Video" below. The video goes into a little more depth and demonstrates how these features interact with the program. To download a PDF containing the major features and options of Web504, click "Download PDF" below.

Options Video Download PDF